Bulk Key Uploads

In this article:

If you have a large fleet of keys, it may be more efficient to create your keys all at once instead of one at a time. A bulk key upload will allow you to do that. Using a CSV file, you can set names and associated details for all your keys, then upload it into the Keycafe app.

Key Uploads on Mobile

Note that bulk key uploads can only be done on the desktop app.


Create a CSV Import File

The following table lists the fields that you can include in the file:

Field Description
Name Required. The key name.
Description The key description.
Internal Notes The internal notes. These will not be displayed to the guest. The maximum length is 100 characters.
Street The street address.
Unit The address unit number.
City The address city.
State/Province The address state or province.
Country The address country.
Postal Code The address postal code.
Serial Number The serial number of the Keycafe fob.
Key Code If set to "true", generates a key code for the key.

Enabling Key Codes

If you wish to assign key codes to each key, make sure to activate Key Codes in your account prior to uploading your CSV file.


Download Sample Import File

Download our CSV template to help you best organize your data before importing.

Sample CSV Import File

CSV Formatting

When creating your CSV file, make sure you are using comma delimiters, not semicolons. Additionally, if you have a comma in a field description, the description must be in quotes. The correct format will look like this:



Upload Your Keys

Screen Shot 2023-10-12 at 9.30.16 PM.png

  1. Log in to Keycafe desktop.
  2. Select Settings.
  3. Select Imports, then Import Keys.
  4. Click on Choose File to select a CSV file from your computer.
  5. Select Import Data.

Your import is added to the queue and the keys are added when the import process is complete. You can visit the Imports page to check your progress at any time.

Import Errors

If an import fails, you can view the error and make the appropriate fix.



Import Limitations

There are also the following limitations to bulk uploading your keys:

  • The import CSV data file must contain no more than 500 rows of data.
  • The import CSV data file cannot be larger than 2 MB.
Was this article helpful?
1 out of 2 found this helpful